EASTERN SHORES ATHLETIC CONFERENCE
(EASTERN SHORES SPORTS COMMITTEE)
MISSION STATEMENT: To promote the development of mind and body and
the development of school spirit through 100%
participation in physical activity and sports.
ARTICLE I: Name - The name of the association shall be the “Eastern
Shores Athletic Conference” – henceforth referred
to as the E.S.A.C.
Section I: The purpose of the committee shall be to establish a
closer relationship among the schools of the ESSB
through promotion of athletic activities.
Section II: To relate to our students the vital importance of
participation, teamwork, and respect of other
players, coaches, and officials.
Section III: To create an atmosphere of sportsmanship and fair
play among the schools of ESSB.
Section IV: To emphasize the development of individual, and
team, skills, as well as good character traits among
participants in ESAC events.
Section I: All schools, which are members of ESSB, shall be
members of the organization (ESAC), and shall be
represented on the committee when possible. Each
member school shall send one representative to
ESAC meetings who in turn will become the
convenor for any event held at this school. All
schools will have one vote on items discussed at
the ESAC Committee meetings.
Section II: There may be one representative from the ESMC.
Section III: There may be one representative from the ESSB
Council of Commissioners.
Section I: The officers shall be:
b) Secretary (if necessary as the Chairman can
assume this duty)
c) School Representatives
Section II: The Chairman and Secretary shall be elected by the
members of the ESAC Committee from their
numbers. Both will be elected every three years.
Section III: The duties of the Chairman shall be:
1. to arrange ESAC meetings through the Director
General of ESSB.
2. to notify all members one week in advance, if
possible, of all meetings
3. to prepare the agenda for all meetings
4. to chair the meetings
5. to carry the tie-breaking vote
6. any other duties normally attributed to the post
Section IV: The duties of the Secretary shall be:
1. to read the minutes of all ESAC meetings
2. to record the minutes of all ESAC meetings
3. to publish the minutes for distribution to member schools, all administrators, and directors
4. to handle any correspondence necessary
5. to keep records of all ESAC activities
6. any other duties normally attributed to the post
Section V: The duties of a host school for an event shall be:
1. to organize the event in their charge by preparing for overnight stays, setting up canteen facilities for participants, organizing the schedule of games, arranging for referees and other officials for the event
2. to prepare publicity for the tournament
3. to provide a written tournament report to the chairman within two weeks of the event, or sooner if possible. All reports will be forwarded to all ESSB schools and will be presented at the annual meeting of ESAC
4. to include any official complaint, or protest, to be made to the chairman, in the tournament report
5. in the event there is a major behaviour problem with a student at an ESSB sporting event, it is at the discretion of the convenor, from the host school, to advise the student’s school that the student will be ineligible for the next ESSB sporting event.
Section I: Meetings shall be arranged in such a way that all
members may be present.
Section II: A meeting will be held once a year and will take
place in the spring of the year.
Section III: Whenever possible, a one week notice shall be given
to all members prior to each meeting.
Section I: Elections, when necessary, shall be held at the
annual general meeting of ESAC.
Section II: Vacancies shall be filled by electing members from
Sections III: Eligible voters: 1 vote for each school present
Section I: The constitution may be amended at the annual general meeting of ESAC by a two-thirds vote of
the members present.
Section III: There must be at least three member schools
present for a vote on amendments.
All schools must follow the protocol as defined by
Teams, if requested, must submit a list of
participants with birth dates.
All entries must be in at least one week in advance
of the competitions, or on the date specified by the
All information concerning an event, should be sent
to all ESSB schools one month in advance of the
competitions. September events are an exception.
Section I: To be eligible for competition, a student must be
registered for courses in an ESSB school.
Section II: To be eligible for Junior competition, a student
must be 15 years of age, or under, on September 1st
of the school year. To be eligible for Senior
competition, a student must be 18 years of age, or
under, as of December 31st of the school year.
Section III: Teams that combine for team sports, and are ESSB
schools, and this team wins the competition, will
share the costs of a second banner if schools wish.
Section IV: A player listed as a Junior participant, by age, may
compete at the Senior level of a sport for that year.
A player listed as a Senior, by age, may not
compete in a Junior level of any sport.
Section V: Some competitions may be exceptions to the above, examples are Track and Field and Badminton. Age
Classifications according to Federation Sport Etudiant may be used.
Section VI: Wejgwapniag School students are eligible to participate in ESSB sports activities where possible (numbers, time, space, etc. play a role) as they are students in an ESSB feeder school. They must contact convenor of an event well prior to the date of the event to see if there is room for their participation. It is the convenor of the event who will make this decision. In regards to their participation, they must follow all guidelines that ESSB schools must follow. Their participation will be reviewed at the annual spring meeting of the ESAC.
Section VII: To allow schools to make teams to participate in some events, numbers will be changed, from provincial rules, in order to allow schools to make at team for participation.
Section VIII: See Article IV Section 5 for the eligibility of students who exhibit poor behaviour at one event
Section I: All protests, written or verbal, must be made to the
Chairman, or Secretary, or ESAC, within one week
of the event.
Section II: All protests must be signed by the Principal of the
school, the coach or other officials in charge of the
team, and forwarded to other schools involved and
to the Chairman, or Secretary, or ESAC.
Section III: A protest committee of three impartial members
from ESAC will be set up to deal with the protest.
the committee will send their decisions and
recommendations to ESMC where a final decision
will be made.
ARTICLE XI: Participation Cost-
Section I: There will be no participation costs for ESSB
Schools as long as ESSB provides a budget for the
committee to fund the purchase of equipment for
Section II: Wejgwapniag School will pay an annual fee of $300
to ESSB for their participation in ESSB events.
Section III: In regards to schools that combine for team competitions, and if one of the schools is Wejgwapniag School, and if this combined team wins the event, the banner will be awarded to the ESSB school and another banner will be ordered for Wejgwapniag School and will be paid for out the
the fee charged the school for participating in ESSB sports’ events.