Host School: NEW CARLISLE HIGH SCHOOL
Convenor: DAVID DOUESNARD
Event: INTRODUCTION TO GOLF
Date: September 12, 2017
Level: Elementary Junior X Senior X
Number of Participants: 22 STUDENTS – 9 SUPERVISORS
Schools Participating: ESCUMINAC – NEW RICHMOND – GASPE POLY – NEW CARLISLE
Number of Teams (if applicable): ______
Time Event Began: BETWEEN 8:30 – 9:15 (DEPENDING ON SCHOOL)
Time Event Ended: AS LATE AS 2:15
Canteen/Cafeteria (Explain what was offered to participants): GOLF CLUB OFFERED A SPECIAL AND STUDENTS WERE ADVISED IN ADVANCE THAT THEY COULD TAKE THEIR LUNCHES
Other Services Offered: CLUBS, BALLS, TEES, HANDCARTS + UNLIMITED USE OF THE DRIVING RANGE
Activities Offered: INTRO TO ETIQUETTE – BASICS OF PUTTING AND HITTING THE BALL – ATTEMPT TO USE SKILLS ON THE COURSE
Challenges You Had To Run A Successful Event: NONE
Summary of Event: BEAUTIFUL WEATHER AND LOT’S OF SUPERVISION
Recommendations: SOME SCHOOLS HAD REPORTED THAT THEY WOULD HAVE MORE STUDENTS BUT ON THE DAY OF THE EVENT THEY DIDN’T SHOW. WHAT I DO IS HAVE STUDENTS PAY UP FRONT AND IT IS ONLY REIMBURSED IF THEY ARE SICK WITH A MEDICAL NOTE.
Host School: Queen Elizabeth High School
Conveners: Guy Gallibois, Lavergne Fequet
Event: Soccer (Participation Tournament)
Date: Oct 13, 2017
Level: Junior Senior (Boys and Girls)
Number of Participants: 98 (Junior 55; Senior 44)
Schools Participating: QEHS; Riverview School; Gaspe POLY; NCHS; NRHS;
Number of Teams (if applicable): 4 junior mixed teams,
2 senior boys’ team
2 senior girls teams
Time Event Began: 9:00am
Time Event Ended: 3:15pm
Breakfast: Pancakes, sausage, fruit & juice;
Throughout the day; Grilled Cheese, Hot Dogs, cookies, healthy snacks and water were offered. Service was excellent.
Other Services Offered: QEHS had 3 referees to do the games. This was ideal as coaches were able to coach and supervise their students.
Activities Offered: Students played volleyball, basketball, and pool at night. The weight room was also available to use.
Challenges You Had To Run A Successful Event:
There were no real challenges. Everything was well organized and went smoothly. The whole school staff helped in some way toward this being a very successful tournament. Two junior players had to be strongly encouraged to play. It was a good teaching and coaching moment.
Summary of Event:
QEHS ran a participation Soccer tournament for both Junior and Senior. Teams were composed of players from different schools. At the Junior Level, teams were mixed (equal number of boys & girls). At the Senior Levels there were Boys & Girls teams composed of players from different schools. By doing this, there was not one single incident between players and the games were competitive and exciting. We were very fortunate to have three referees which allowed teachers/coaches to be with their teams at all times. The staff of QEHS was very instrumental in helping to run a smooth Soccer Tournament. The feedback from participants was very positive.
Recommendations: Closer supervision for some schools when students (free time) were out and about in the town of Sept Iles.
Some schools need to remind students that at the set hour of “quiet-time”, students need to cooperate so people can get the rest they need.
Host School: Evergreen High School
Convenor: Ray Venables
Event: Cross Country
Date: October 27, 2017
Level: Elementary ✓ Junior ✓ Senior ✓
Number of Participants: 64
Schools Participating: NCHS, Belle Anse, SPDS, St. Patrick’s, NRHS, Evergreen, GPS
Number of Teams (if applicable): n/a
Time Event Began: 9:00
Time Event Ended: 13:10
Canteen/Cafeteria: Bottled water, Gatorade, apples, oranges and grilled cheese.
Other Services Offered: First aid
Activities Offered: n/a
Challenges You Had To Run A Successful Event: • A small staff and student population made it difficult to find enough volunteers. • The original date was cancelled nine days before the event. The new date was not ideal since some schools had a pedagogical day and others chose to participate in a hike held in the Parc de la Gaspésie. • There were no participants in the juvenile category. • There were very few participants in the bantam category so we decided to combine the boys and girls start times.
Summary: Novice boys 1: Jeffery Cristie (St. Pat’s) – 5:44 2: Wilhem Soucy (St. Pat’s) – 6:16 3: Wyatt Gould (NRHS) – 6:17
Novice girls 1: Lacey Benwell (SPDS) – 7:01 2: Rebecca Sullivan (SPDS) – 7:25 3: Samantha Major (SPDS) – 8:02
Peewee boys 1: Nathan Pointer (NCHS) – 10:12 2: Jacob Boudreau (NCHS) – 10:13 3: Damien Element (NCHS) – 11:12
Peewee girls 1: Shania Benwell (SPDS) – 11:36 2: Noralee Main (NCHS) – 11:54 3: Keysha Walker-Skeen (NCHS) – 12:10
Bantam boys 1: Emile Moreau (Evergreen) – 18:44 2: Patrick Cahill (Evergreen) – 18:46 3: Maxime Germain (GPS) – 19:25
Bantam girls 1: Kayla Drohan (GPS) – 17:14 2: Naomi Morin (GPS) – 19:16 3: Kyanna Ste-Croix (GPS) – 21:53 Midget boys 1: Connor (Belle Anse) – 21:00 2: Alexander Roberge (Evergreen) – 27:52 3: n/a
Midget girls 1: Rebecca Denis (Evergreen) – 27:58 2: Océane Beaudin (Evergreen) – 31:45 3: n/a
Recommendations: • Display maps of the course for participants to review before their races. • Identify the major intersections with laminated numbers to better help volunteers find their stations. • Bring Evergreen student course marshals to the event site prior to the event to ensure they understand their roles and the course route. • Recruit two cyclists: one as a “rabbit” to help runners find their paths and another to act as a “gopher” when messages need to be relayed along the course to volunteers. • Add a “boy/girl” section to the sign-up sheet.
Host School: Gaspe Polyvalent
Convener: Kerrilee Drohan (and Pat Drohan)
Event: Track and Field
Date: Friday, September 22, 2017
Level: Atom (Gr. 3-4 age), Pee Wee (Gr. 5-6 age), Bantam (Gr. 7-8 age), Midget (Gr. 9-10 age) and Juvenile (Gr. 11 age)
Number of Participants: 284
Gaspe Elementary School
Belle Anse School
Shigawake-Port Daniel School
New Carlisle High School
New Richmond High School
Escuminac Intermediate School
Queen Elizabeth High School
Time Event Began: 9:00AM
Time Event Ended: 4:45PM
Canteen/Cafeteria (Explain what was offered to participants):
Canteen with proceeds to Gaspe Poly Basketball teams ($1300+)
- Hot dogs
- Grilled cheese
- Chocolate bars
- Cheese sticks
- Granola bars
- Juice (cans)
Other Services Offered:
First Aid Services with two Auxiliary nurse volunteers
Challenges You Had To Run A Successful Event:
Registrations late and last minute changes.
Some arrived late and missed their first events.
Softball throw scheduling – GES volunteered to run a category in a second spot in order to speed things up.
Possibility of some schools going only by grade levels for categories and not accounting for birthdays (based on the registration forms and grade levels written above the category).
Field events must remember to let athletes continue their event after they have gone to their track events (some gave out ribbons before the athlete was back to finish their field event).
Summary of Event:
The day went very well and the weather actually cooperated! There were a number of records broken (many were the new events from last year). This is event is only possible because of each school volunteering to run an event, as well as many parent/community volunteers. All events seemed to run smoothly with no real problems pointed out during the day.
- Atom Softball throw can be done cross field once standing broad jump is over (set up hurdles to block this area
- Hurdles/barricade around high jump area to keep people off of the back of the mats
- Birthday check for all record breakers
- Special Ribbons for Record Breakers